Privacy
Privacy Policy - Hoshi HRMS
Neural IT Pvt. Ltd. (“Hoshi HRMS”, "hoshihrms", “Hoshi” “Neural IT Pvt. Ltd.”, “Neural IT”, “we”, “our”, or “us”) built the Hoshi HRMS app as a Commercial app. This Service is provided by Neural IT Pvt. Ltd. and is intended for use as is.
This page is used to inform visitors regarding our policies with the collection, use, and disclosure of Personal Information if anyone decided to use our Service.
If you choose to use our Service, then you agree to the collection and use of information in relation to this policy. The Personal Information that we collect is used for providing and improving the Service. We will not use or share your information with anyone except as described in this Privacy Policy.
The terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, which are accessible at Hoshi HRMS unless otherwise defined in this Privacy Policy.
Information Collection and Use
For a better experience, while using our Service, we may require you to provide us with certain personally identifiable information, including but not limited to:
● Email address (business email and personal email)
● First name and Last name
● Photo or personal image
● Phone number, contact detail
● Address, State, Province, ZIP/Postal code, City, Location,
● Usage Data, employee identification number
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address),
browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser
You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.
Information Collected while Using the Application.
Image Use
We only use individual's images for security purposes, such as facial recognition, and will not share or sell them in any way. We are committed to protecting the privacy of individuals, and any images collected will be used solely for the purpose of providing security and will not be used for any other purpose.
We will not share images with any third parties, and we will only use images for the purpose for which they were intended.
We will also take all reasonable steps to ensure the security of stored images and will not allow unauthorized access. We are committed to keeping individual's images secure and private, and we take all reasonable steps to ensure that the information is not accessed, used, altered, or disclosed in any unauthorized manner.
Hoshi HRMS collects and uses the device’s location information when the app is in use. When the app is not in use, the app may continue to collect and use location information in the background. Always review your device’s settings to make sure you are comfortable with the location data being collected.
Hoshi HRMS collects location data to enable check-in, check-out, attendance, travel expenses and security purposes even when the app is closed or not in use.
To facilitate the check in and check out process, we may collect and upload users' images for identification purposes. This information will be used solely for the purpose of marking attendance and will not be shared or sold to any third parties.
We collect images of our customers for security and attendance purposes. We will not use or share these images for any other purpose or in any manner that would be inconsistent with this Privacy Policy. We also will not sell any images or other personal data we collect in any way.
Hoshi HRMS respects your privacy and will use the individual users' images uploaded for the purpose of processing travel expense claims. The images will be securely stored and handled in accordance with relevant privacy laws and regulations.
Hoshi HRMS values the privacy of our employees and takes the protection of personal information seriously. In order to provide our services, including attendance tracking, leave management, and security, we may collect and process images of our employees.
● By using Hoshi HRMS, you consent to the collection, use, and storage of your image and location for the following purposes:
- Processing attendance, check-in and check-out, log-in and log-out
- Applying for leave, including medical or sick leave
- Verification of identities and documentation
- Making identity cards, generating payslips and providing insurance
- Interviews, recruitment, and hiring processes
- Resignation and termination procedures
- Warning letters, appraisal letters, awards certificates, and rewards certificates
- Premise entry and security purposes.
- We may use Geo fencing technology to track employee location for security purposes and to ensure compliance with attendance policies.
- Traveling expenses & Tracking live locations.
Third-Party Services
The app does use third-party services that may collect information used to identify you.
Link to the privacy policy of third-party service providers used by the app:
Log Data
We want to inform you that whenever you use our Service, in a case of an error in the app we collect data and information (through third-party products) on your phone called Log Data. This Log Data may include information such as your device Internet Protocol (“IP”) address, device name, operating system version, the configuration of the app when utilizing our Service, the time and date of your use of the Service, and other statistics.
Cookies
Cookies are files with a small amount of data that are commonly used as anonymous unique identifiers. These are sent to your browser from the websites that you visit and are stored on your device's internal memory.
This Service does not use these “cookies” explicitly. However, the app may use third-party code and libraries that use “cookies” to collect information and improve their services. You have the option to either accept or refuse these cookies and know when a cookie is being sent to your device. If you choose to refuse our cookies, you may not be able to use some portions of this Service.
Service Providers
We may employ third-party companies and individuals due to the following reasons:
- To facilitate our Service
- To provide the Service on our behalf
- To perform Service-related services
- To assist us in analyzing how our Service is used
We want to inform users of this Service that these third parties have access to their Personal Information. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.
Security
We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.
Children’s Privacy
These Services do not address anyone under the age of 13. We do not knowingly collect personally identifiable information from children under 13 years of age. In the case we discover that a child under 13 has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we will be able to do the necessary actions.
Disclaimer
Several deceptive emails, websites, blogs, etc. claiming to be from or associated with Hoshi HRMS may or are circulating on the internet ("deceptive communication"). Such deceptive communication may include our logo, photos, links, content, or other information. Some deceptive communication may call the user, requesting the user to provide a login name, password, etc. The source and contents of the deceptive communications and accompanying materials are in no way associated with Hoshi HRMS. For your own protection, we strongly recommend not relying on and/or acting upon such deceptive communications.
Except as provided for the purpose of verification, as set out under the terms and conditions, we and/or our employees will not contact you to divulge your SPI.
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. Thus, you are advised to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page.
This policy is effective as of 2022-12-09
Contact Us<1h1>
If you have any questions about this User Data Privacy Policy, You can contact us:
● By visiting this page on our website: https://www.hoshihrms.com/privacy
● By sending us an email: [email protected] [email protected] or [email protected]